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Xero retiring the HubSpot CRM integration - What you need to know

5 minute read · Written by admin · Last updated 13 Jan 2026

In March 2026 Xero are retiring the Xero-owned HubSpot CRM Integration and users will need to migrate. 

 

Invoice Stack offers a drop-in replacement with easy migration and a ton of advanced features.

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Whats happening?

Xero have announced that they are retiring the Xero-owned built-in HubSpot CRM integration on the 13th March 2026. 

Affected customers are being emailed to the billing contact on the Xero account, from January 2026.

Here's what the announcement says

"The integration will be automatically disconnected [...] from 13 March 2026.
Once disconnected, Xero contacts and invoices (if applicable) will no longer sync to HubSpot. Any monthly HubSpot subscription will also be cancelled. This applies whether you disconnect early or wait for the automatic removal on 13 March 2026."

This integration was launched by Xero a long time ago and has long been plagued by poor feedback (with 2.2 star feedback on the HubSpot marketplace). 

Due to the deprecation of HubSpot's Accounting API - this integration is now being sunset by Xero.

How do I know if I'm affected?

The quickest way to tell if you're affected is to check the sidebar of your HubSpot deals where you create your invoices - the integration that's being retired will list the section as "Integration Invoices" or "Legacy Integration Invoices"

Legacy Integration Invoices

The affected app is, at the time of writing, still listed on the HubSpot app marketplace, marked as "Xero by Xero" (more details below on HubSpot data sync)

Xero on the HubSpot marketplace

Finally - you'll also see a charge of £6.00 per month as part of your Xero subscription if you're using the app to sync invoices.

What are my options?

Xero are emailing affected customers with a link to a shortlist of alternative apps. 

The main options are:

  • Invoice Stack - our app is a drop-in replacement for the existing Xero app with easy migration
  • Data Sync by HubSpot - this is the "Xero By HubSpot" app that can sync Contacts and Products. Invoice Sync is currently in beta, and you will need to move your invoicing to HubSpot's Commerce Hub
  • ScaleXP - a powerful revenue recognition tool for Xero that includes Invoice Stack powered invoicing

See the full list of alternative apps on the Xero marketplace.

What is Invoice Stack and how can it help?

Invoice Stack is a powerful integration between HubSpot and Xero. Tagged as "Better Invoicing for HubSpot" - it takes your HubSpot deals or quotes and helps you instantly transform them into Xero invoices. 

We offer a ton of features that you won't find anywhere else in an easy to use interface, built right into HubSpot.

Here's why people choose us:

  • Direct to Xero - meaning no change to your processes, and all your Xero data such as accounts and taxes built in
  • Flexible Invoicing - support for one-off, repeating invoices, split invoices, deposits, automated invoices and much more
  • Easy to use and great support - HubSpot-certified and 5-star rating on the HubSpot app marketplace

Invoice Stack is a paid app, but we have plans to match all budgets (pricing shown in USD):

  • Starter from $49 per month - this package closely matches the features of the existing Xero app
  • Pro from $99 per month - adds support for repeating invoices and full 2-way sync of 30+ data points for use in reporting and workflows
  • Enterprise from $300 per month - adds guided onboarding and advanced features such as multiple Xero entity support

Want to find out more? You can book a demo with us or start a free trial (no card required)

How easy is it to migrate to Invoice Stack?

Invoice Stack is easy to set up and works in a very similar way to the existing Xero HubSpot integration. Once installed, you open up Invoice Stack from your HubSpot deal sidebar and follow the steps to create an invoice. Your invoices in Xero will look exactly the same so there's no change to your processes.

Every Invoice Stack plan comes with our fantastic UK-based support and onboarding, and we have a ton of documentation available.

Here is the typical migration process:

That's it! There's no lengthy set up or integration period. 

There are a couple of key differences between the apps that you may need to be aware of:

  • Invoice Stack only supports invoicing from the Deal record
  • Invoice Stack to over 30 deal properties on your HubSpot deal, but if you're using any properties from the previous integration in reports or automations you'll need to swap them
  • We can even migrate your past invoice data into Invoice Stack to keep your records consistent.

Have any further questions?

We hope you found this guide useful but if you have a question not answered here then please do get in touch with us - we'd love to be able to update the guide. Just email us on support@invoicestack.co 

Give Invoice Stack a try

Getting started with Invoice Stack is easy! Try it for yourself with a 21-day free trial, no credit card required and get set up in minutes. Or, if you'd like to take a deeper dive or show your team - book a demo slot at a time that suits you.

Start Free Trial Book a Demo